Executive Assistant (Human Resources), New Delhi

• Organization: WHO - World Health Organization
• Country: India
• City: New Delhi
• Office: WHO SEARO New Delhi
• Grade: G-5
• Follow @UNjobs

WHO Representative India | Rooms 533-535, 'A' Wing | Nirman Bhawan | Maulana Azad Road | New Delhi 110011

Closing date: Thursday, 8 September 2016

---

The mission of WHO is the attainment by all peoples of the highest possible level of health.
Vacancy Notice No: SE/RO/GS/2016/FT43
Title: Executive Assistant (Human Resources)
Grade: G5
Contract type: Fixed-term Appointment
Duration of contract: Two years
Date: 19 August 2016
Original published date: 19 August 2016 Application Deadline: 8 September 2016
Republished (Currently accepting applications)
Duty Station: New Delhi, India
Organization unit: SEARO Regional Office for the South East Asia (SE/RGO) /
SE/DAF Director - Administration & Finance (SE/DAF)
SE/ HRM (REC) Human Resources Management (Recruitment)
OBJECTIVES OF THE PROGRAMME :
The Department of Administration and Finance is responsible for providing efficient and effective support service to all programmes and activities of the organisation in the South-East Asia Region in respect of human resources management, administration, budget and finance, procurement, conference, IT services, staff security and staff medical services.
The objective of the Human Resources Management (HRM) unit in SEARO is to recruit the best qualified personnel in a timely manner; deliver effective and efficient HR services to clients in the Regional Office and Country Offices; promote a culture of staff well-being and development; and guide staff and managers through the provision of expert advice on all human resource related matters.
Description of duties:
Under the direct supervision of the Executive Associate (Human Resources) and general supervision of Regional HR Manager (RPO), the incumbent will perform the following duties:
1) Assist in reviewing requests received related to establishment of new positions, classification and reclassification of existing positions and abolition of positions. Prepare relevant correspondence and/or documentation with full background before presenting for the review of RPO. Monitor the status of such requests for preparation of statistics or reports as required.
2) Review 'Consultant' selection proposals and perform compliance check, in line with current policies and procedures, and prepare draft remarks for supervisor's consideration.
3) Maintain, update internal databases/statistics and provide data on recruitment of all fixed-term/temporary staff in Regional Office and country offices in the Region using GSM/any other related source.
4) Compile relevant information/background and prepare draft briefs/presentations etc. required for meetings of Apex Bodies, i.e., Executive Board, World Health Assembly, RD's annual report, and on HR matters, etc. before submission to Supervisor.
5) Provide administrative assistance in arranging training programmes for staff in the Region on HR matters such as logistics, travel arrangements for participants/supervisors, preparation of draft working documents/presentations and provide assistance at the activity venue as and where required.
6) Review selection proposals for recruitment of fixed-term GS received from all Country Offices in coordination with the supervisor for compliance to rules and procedures for further processing of approval.
7) Process requests for recruitment of temporary GS (TGS) staff in the Regional Office and facilitates recruitment of TGS in all country offices as required, ensuring completion of all applicable recruitment and appointment processes. Respond to requests for information/advice from units/WCOs, providing necessary assistance.
8) Compile CVs of candidates and experts and other documentation relating to recruitment of fixed-term and temporary staff.
9) Arrange appointments/meetings and maintain Supervisor's calendar, receive visitors, screen telephone calls, respond to requests for information and queries with discretion; take notes at meetings and prepare minutes.
10) Monitor and clear HR transactions in GSM related to position classification and recruitment of fixed-term/temporary GS staff.
11) Maintain office records and reference files on various matters such as policy decisions covered by the recruitment, and ensures follow-up actions, where required.
12) Any other duty as assigned by the supervisor.
REQUIRED QUALIFICATIONS
Education:
Essential: Completion of secondary school.
Desirable: University degree is an asset.
WHO only considers higher educational qualifications obtained from an accredited institution. The list can be accessed through
this link: http://www.whed.net/
Skills:
- Very good knowledge of modern office procedures and practices as well as of the applicable staff regulations & rules and Manual provisions;

• Ability to draft standard correspondence;
• Ability to carry out a wide variety of tasks;
• Ability to use word processing equipment, knowledge of software applications an advantage.

Competencies:
1. Teamwork
2. Respecting and promoting individual and cultural differences
3. Communication
4. Producing results
5. Moving forward in a changing environment
Other IT Skills: Proficiency in the use of modern office software packages such as MS Office (Word, Excel, PowerPoint, Outlook etc.) and standard office equipment. Good working knowledge of GSM (or other Oracle-based ERP systems) is desirable.
Experience:
Essential: At least five years of general administrative work experience.
Desirable: Experience in WHO, other international organization or a UN Agency would be an advantage.
Languages:
Excellent knowledge of spoken and written English
Additional Information:
- In addition to position-specific test, external candidates will be required to qualify mandatory tests in English language and computer skills.

• A written test, using computer, will be held for the short-listed applicants. The performance in written test will decide applicant's eligibility to appear in the interview.
• The written test for shortlisted candidates will tentatively be held during the duration 28 September to 31 October 2016. Candidates are advised to make themselves available during that period.
• External candidates will be contacted only if under serious consideration.
• This position is subject to local recruitment and will be filled only by a national of India, willing to relocate within commutable

distance.

• Other benefits include: 30 days annual leave, child allowance, pension plan and medical insurance.
• Please visit the following websites for detailed information on working with WHO:

http://www.who.int - To learn more about WHO's operations
http://icsc.un.org - Click on: Quick Links > Salary Scales > by date
Annual salary: (Net of tax)
INR 6,87,516/- at single rate This vacancy notice may be used to fill other similar positions at the same grade level.
A written test and interviews may be used as a form of screening
Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.
WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.
Republished (Currently accepting applications)
WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.